Description of the personal data file and data protection
1. Name of the controller
Laine Nikkanen Luukko Attorneys Ltd
Business ID: 0634325-8
Tel. +358 10 5811 440
2. Contact person in matters related to the data file
Attorney at law Jussi Luukko
Tel. +358 10 5811 443
3. Name of the data file
A data file compiled based on a customer relationship with or some other relevant connection to Laine Nikkanen Luukko Attorneys Ltd.
4. Purpose of personal data processing
The purpose of personal data processing is the management of customer assignments, the management and development of customer relationships, and customer communications. The purpose of personal data processing is also to fulfil the requirements laid down in the Finnish Bar Association’s Code of Good Practice and in the Advocates Act (496/1958) as regards interests and disqualification.
Marketing, including direct marketing, is only implemented subject to a consent of the data subject.
The office will only collect sensitive data when this is deemed to be necessary to prepare a legal document, to prepare or present a legal claim or to defend against a legal claim during judicial or administrative proceedings, or outside them.
The processing of the personal data of the opposing party is based on the legitimate interest referred to in Article 6 of the General Data Protection Regulation.
5. Information contained in the data file
Laine Nikkanen Luukko Attorneys Ltd can save the following information and related modification data in the data file:
1. Basic information, such as:
- contact details (postal addresses, telephone numbers, email addresses, invoicing address)
- title, position in the organisation or profession
Personal identity code of private customers and sole entrepreneurs
2. Information related to the management of a customer relationship or some other relevant connection or to the management of assignments, legal classification of the content of the assignment, information related to the opposing party, information related to invoicing or debt collection, information related to identification of the client, communications related to the customer relationship or some relevant connection
3. consents and prohibitions related to direct advertising.
6. Regular sources of information
The regular sources of the information contained in the data file include the data subjects themselves and various kinds of directories, registers, and other public sources of information, such as the population information system and credit registers. Laine Nikkanen Luukko Attorneys Ltd can also acquire the basic information contained in the data file and to update related services from companies and authorities that provide the said information.
7. Regular disclosure of information
Laine Nikkanen Luukko Attorneys Ltd can disclose the information within the boundaries of valid legislation and good legal practice. Information is not regularly disclosed to third parties.
Information is only stored in the area of the European Union and the European Economic Area.
Once the relevant connection has ended, Laine Nikkanen Luukko Attorneys Ltd can transfer the personal data of the data subjects, to the extent permitted by legislation, into Laine Nikkanen Luukko Attorneys Ltd’s direct marketing register, unless the data subject has prohibited this.
Laine Nikkanen Luukko Attorneys Ltd can use sub-contractors for the personal data processing, in which case appropriate contracts are used to ensure that the requirements of data protection legislation are met.
8. Data security principles
Laine Nikkanen Luukko Attorneys Ltd will arrange the information security of the data file in a manner that is generally accepted in the legal sector and will use appropriate technical solutions to prevent unauthorised access to its electronic information systems, as well as to materials that are maintained and stored manually.
As regards other than electronic material, information security is ensured by using appropriate locks and electronic monitoring. Access to electronically maintained registers requires a personal username and password.
Only certain specified Laine Nikkanen Luukko Attorneys Ltd’s staff members, partners, and the staff members of companies that act on behalf of Laine Nikkanen Luukko Attorneys Ltd have access to the information contained in the data file.
To the extent that the information contained in the data file is subjected to the confidentiality and non-disclosure obligation referred to in the Finnish Bar Association’s Code of Good Practice, Laine Nikkanen Luukko Attorneys Ltd will process the said data in a manner required by the said Code.
9. Right to inspect, prohibit, and modify information
In accordance with the Personal Data Act, data subjects have the right to inspect the information concerning themselves that has been saved in the data file by submitting an inspection request to the person who is responsible for data file matters at Laine Nikkanen Luukko Attorneys Ltd. The inspection request must be submitted in writing and signed, or it can be made in person in the company’s premises.
Data subjects have the right to require that Laine Nikkanen Luukko Attorneys Ltd correct any erroneous information and the right to prohibit the company from processing data concerning themselves or to disclose their information for direct marketing, remote marketing or other direct marketing purposes, or for the purpose of carrying out market surveys and polls.
The right excludes any personal data that the law firm has received that is covered by the confidentiality or non-disclosure obligation laid down in legislation.
10. Cookie practices
About cookies in general
Statistics on the use of the website are collected in order to monitor the use of the website, to develop it, and to plan marketing measures. In addition, the demographic data of Google Analytics has been enabled on the website, which links, e.g., the age, gender, and interests of the user with the tracking data. Each user can edit the settings related to the collection of this data from their own Google account.